Work Under Way

Current Initiatives
As UCOP’s restructuring moves into its next phase, a number of work groups have formed to review and recommend operational improvements in several areas. These groups have enlisted members from department leadership and from staff closest to the day-to-day work. Questions for any of these groups can be sent through the feedback form.

List of current work groups and their timelines

OP Budget Office
The OP Budget Office will manage the development of a local budget for the Office of the President and provide support and technical expertise to departments on budget-related issues.

OP Budget Office design presentation – June 5/6

OP Budget Office activities and organizational chart

Business Resource Center
The Business Resource Center (BRC) will centralize transaction processing in OP for administrative functions, including purchasing, payroll and financial reporting, allowing departments to focus on their core responsibilities in support of the President and the Campuses.

BRC design presentation – June 5/6

BRC activities and organizational chart

Institutional Research
The Institutional Research unit will maintain, analyze and report on shared institutional data to support decision making and planning at the University. The unit will provide leadership on IR policy and practice to assure the quality, consistency and accuracy of institutional data. 

Institutional Research design presentation – June 5/6

The organizational chart for Institutional Research continues to be reviewed.

Position Development and Legislative Analysis
The new unit would support the President and leadership in developing proactive positions on key policy issues, particularly those that cross divisional lines.  In addition, the unit would consolidate many legislative coordination activities that currently take place at the divisional level, relying on input and analysis that would continue to be provided by subject matter experts in OP’s policy units.

Position Development and Legislative Analysis high-level design – June 13  

Status of Other Actions
Provost Hume’s action plan last September assigned responsibility to a number of working groups and designated UC officials to address issues identified in the organizational assessment conducted by the Monitor Group and subsequently recommended for immediate attention by the University’s Steering Committee on Organizational Restructuring.
A progress report on these action items is provided below. Questions and suggestions can be sent directly to provost@ucop.edu or through the feedback form.

Action Item	UC Lead	Working Group	Charge	Next Steps
Clarify roles of UCOP, Regents, campuses*	Provost Hume	Convened; work completed	• Examine overall structure, functioning of UCOP • Review, clarify respective decision-making roles of UCOP, Regents, campuses	Report presented to Regents in January 2008
Senior management compensation*	EVP Lapp		• Reform hiring and compensation practices for Senior Management Group executives	Progress report given to Regents in March 2008
Capital projects process*	EVP Lapp	Convened	• Re-engineer capital planning, budgeting, approval and delivery process • Address backlog of deferred maintenance	Report presented to Regents in March 2008
Open budget process*	EVP Lapp, VP Greenstein		• Develop process to ensure that academic priorities guide development of capital and operational budgets • Ensure budget processes and plans are transparent, open to public	Developed for 2008 budget process
External Relations*	EVP Darling	Convened	• Overhaul external relations to make our work clear to public and to present campus achievements vividly • Energize alumni, donors; identify which related functions are most appropriate to supply on systemwide basis	Report to Provost in April 2008
Cash management	VP Broome		• Review level of funds in short-term investment pool (STIP) and how funds are invested to maximize returns	Consultation continues with campuses
Faculty salaries	Provost Hume		• Revise salary scales to ensure compensation is competitive, linked to system of rigorous performance review	Approved by Regents in September
Affordability	Chancellor Birgeneau	Convened work completed	• Identify bold, practical alternatives for maintaining affordability of UC for undergraduates	Final report submitted to Provost in March 2008
National labs	EVP Darling, VP Foley		• Survey state of operations at the labs	Completed in November

*Identified as “wave one” priority by Steering Committee of UC Organizational Restructuring Project. Monitor Group staff will be assisting the capital and respective roles working groups.